Best Practices for using Rubrics Tool

Overview:

The Rubrics tool allows instructors to create and share grading rubrics for use in Sakai tools such as Assignments, Forums, Tests & Quizzes, and Gradebook.

 

To access this tool, select Rubrics in the Tool Menu of your site.

How do I add a rubric to my site? (Click to Expand)

1. Select the Rubrics tool from the Tool Menu of your site. Select Add Rubric.

 

2. Enter the Title for Rubric.

 

3. Edit the existing criteria.

 

4. Select Edit Criterion to rename the default criteria.

 

a. Edit the Criterion Title.
b. Optionally, you may enter a Criterion Description.
c. Select Save when done.

5. Edit the Rating Titles and Points. Select the pencil icon next to the rating item you wish to edit.

 

a. Enter the Rating Title. This is the performance level, such as "Does not meet expectations," "Meets expectations," or "Exceeds expectations."
b. Enter the Points.
c. Optionally, enter the Rating Description.
d. Select Save when finished.

6. To add another rating level to a criterion, mouse over the line separating one rating from the next and click on the icon [Add rating to Criterion] to insert a new rating level at that location.

 

7. Select Add Criterion to add a new row.

 

NOTE: You can add as many new criteria as needed.

8. You can copy an existing criterion by selecting the Copy icon [Clone Criterion].

 

TIP: Sometimes it is easier to copy an existing criterion and edit the copy, than to add a new one.

9. You can change the order of both criteria and ratings by clicking on the Reorder icon in each cell and dragging the selected item to its new location.

 

10. You can delete any criteria you don't need.

 

11. Select the Remove button when prompted to confirm the deletion.

How do I edit a rubric? (Click to Expand)

NOTE: You may only edit rubrics which are local to your site, and which have not been associated with an item for grading. Once a rubric is in use, it will appear with a lock icon next to it, indicating that it cannot be edited.

 

1. Select the title of the rubric you would like to edit to expand it.

 

NOTE: Locked rubrics may not be edited. The Lock icon indicates that a rubric is associated with an activity in the site and it cannot be edited. If you need to edit a locked rubric, you should either detach it from the activity where it is being used, or make a copy of the rubric and edit the copy.

 

2. You may view and edit the rubric from this screen.

 

3. Select the Edit icon next to the rubric title to rename it.

 

4. Modify the title and Save.

 

How do I copy a rubric? (Click to Expand)

TIP: Copying a rubric and editing a copy may be faster than creating a new one.

1. Select the Copy icon [Copy Rubric] for the rubric you would like to copy.

 

2. Enter a new Rubric Title. The default title will be the name of the original rubric with "Copy" appended. You may replace the default title with a new title.

 

3. Select Save. You may now edit any of the criteria or ratings in the copied rubric as needed.

How do I delete a rubric? (Click to Expand)

1. Select the X icon [Remove Rubric] for the rubric you would like to delete.

 

2. Select Remove to confirm the deletion.

How do I share a Rubric? (Click to Expand)

1. Select the Share icon [Share Rubric] for the rubric you would like to share.

 

2. The rubric will now appear listed in the Shared Rubrics area. Any Instructor with the appropriate site permissions may copy the shared rubric into his or her site to use for grading or to make changes to their individual copy.

 

NOTE: Shared rubrics may not be edited. If you would like to modify a shared rubric, you must Revoke sharing and make changes to your site rubric before re-sharing.

How do I stop sharing a Rubric? (Click to Expand)

1. Select the Revoke sharing icon [Revoke sharing] for the rubric you would like to stop sharing.

 

NOTE: You may only revoke sharing for rubrics that have been shared from within the current site. If the rubric had another site of origin, you must go to that site to revoke sharing.

2. The rubric is no longer shared and has been removed from the Shared Rubrics list.

NOTE: Revoking a shared rubric has no effect on copies of that shared rubric being used within individual sites.  

How do I add a rubric to an assignment? (Click to Expand)

1. Go to the Assignment tool

 

2. Add or edit an assignment.

 

3. Under Grading, select Points as the Grade Scale.

 

4. Once you have selected Points, the Grading Rubric section will appear just below.

5. Configure the rubric options.

 

a. Select the Use the following rubric to grade this assignment radio button.

b. Choose the desired rubric from the drop-down menu. 

NOTE: You must have existing rubrics in your site before they will display in the menu. Shared rubrics must first be copied to your site before they will be available for selection.

c. (Optional) Preview the selected rubric to make sure that it is the correct one.

d. (Optional) Check the box for Adjust individual student scores if you would like to be able to change the number of points awarded for individual criteria ratings while grading student submissions on a per-student basis.

e. (Optional) Check the box for Hide Rubric from student if you do not want students to see the rubric prior to submitting.

6. Select Post when you have finished setting up the assignment.

 

7. Your assignment now has a rubric attached.

Assignments with rubrics attached will display a rubric icon next to the title of the assignment.

How do I add a rubric to a forum topic? (Click to Expand)

1. Select the Forums tool from the tool menu of your site.

 

2. Go to Topic Settings for a new or existing forum topic.

 

3. In the Grading section, choose the gradebook item to associate with this topic.

 

NOTE: You must have an existing gradebook item in order to associate the forum topic with that item. If there are no existing items, you will need to go to the Gradebook to create the item first.

4. Configure the rubric options.

 

a. Select the Use the following rubric to grade this assignment radio button.

b. Choose the desired rubric from the drop-down menu. Note: You must have existing rubrics in your site before they will display in the menu. Shared rubrics must first be copied to your site before they will be available for selection.

c. (Optional) Preview the selected rubric to make sure that it is the correct one.

d. (Optional) Check the box for Adjust individual student scores if you would like to be able to change the number of points awarded for individual criteria ratings while grading student posts on a per-student basis.

e. (Optional) Check the box for Hide Rubric from student if you do not want students to see the rubric prior to posting.

6. Select Save when you have finished setting up the topic.

 

7. Your forum topic now has a rubric attached.

Topics with rubrics attached will display a rubric icon next to the title of the assignment.

How do I add a rubric to an assessment (Test or Quiz)? (Click to Expand)

Rubrics may be associated with individual questions on an assessment. You may add a rubric to any of the instructor-graded question types: File Upload, Short Answer / Essay, or Student Audio Response.

1. Go to Tests & Quizzes.

 

2. Add or Edit an instructor-graded question type in an assessment.

 

3. You will see the Grading Rubric options just below the point value information, once you have selected one of the instructor-graded questions types.

 

a. Select the Use the following rubric to grade this assignment radio button.

b. Choose the desired rubric from the drop-down menu. Note: You must have existing rubrics in your site before they will display in the menu. Shared rubrics must first be copied to your site before they will be available for selection.

c. (Optional) Preview the selected rubric to make sure that it is the correct one.

d. (Optional) Check the box for Adjust individual student scores if you would like to be able to change the number of points awarded for individual criteria ratings while grading student posts on a per-student basis.

e. (Optional) Check the box for Hide Rubric from student if you do not want students to see the rubric prior to posting.

4. Select Save when you have finished setting up the question.

 

5. Your Question now has a rubric attached.

NOTE: Questions with rubrics attached display a rubric icon next to the points for the question.

How do I add a rubric to a gradebook item? (Click to Expand)

1. Go to Gradebook tool.

 

2. Add or edit a Gradebook item.

 

1. Select Add Gradebook Item to create a new item.

2. Or, select the down-arrow in the column heading for an existing gradebook item, and then select Edit Item Details.

NOTE: If the gradebook item is locked, it is coming from another tool. You will not be able to use a rubric with locked items, since they must be graded from within the tool of origin.

3. Configure the Rubrics options.

 

a. Select the Use the following rubric to grade this assignment radio button.

b. Choose the desired rubric from the drop-down menu. Note: You must have existing rubrics in your site before they will display in the menu. Shared rubrics must first be copied to your site before they will be available for selection.

c. (Optional) Preview the selected rubric to make sure that it is the correct one.

d. (Optional) Check the box for Adjust individual student scores if you would like to be able to change the number of points awarded for individual criteria ratings while grading student posts on a per-student basis.

e. (Optional) Check the box for Hide Rubric from student if you do not want students to see the rubric prior to posting.

4. Select Save Changes when you finished setting up the Gradebook item.

 

5. Your Gradebook item now has a rubric attached.

Gradebook items with rubrics attached will display a rubric icon next to the title of the item.

Grading a gradebook item using a rubric. (Click to Expand)

1. Under “Grades” in the Gradebook tool, select the down arrow in the cell for the student you would like to grade and choose Grade Rubric.

 

2. Select the appropriate rating level for each criterion.

 

The points will be added up automatically based on your rating selections. The total points earned will appear below the rubric.

3.  (Optional) if you allowed individual score adjustments, you may fine tune the rating points if needed.

 

4. (Optional) Select the Comment icon [Leave a comment for the student about this criterion] if you would like to include additional feedback.

 

5. Enter your comments into the text field provided, and select “Done” when finished.

NOTE: The Comments icon changes color when there are comments saved.

6. Select Save Rubric Grading when finished grading the item.