Zoom at Marist

Zoom is the new rage across Higher Education in the last several weeks as everyone goes online.  Marist College does not have a relationship with Zoom, so we have no method of monitoring Zoom meeting for you, allowing you Single Sign-on to Zoom or assisting with problems like we do with Webex.  However, we do share information with other universities, and have some tips from them that we would like to share to not run into some of the more significant problems.  We’ve also included links at the bottom to other institution’s web pages about zoom
  • Make sure you are running the most current client.  Some clients do not automatically upgrade and you must click on the option to check for updates.  Zoom is fixing problems with security daily, and delivering new clients.  They have delayed several new features to concentrate on security fixes.  They are taking this seriously and are doing their part, you must do your part and keep your Zoom client current.
  • Have a password on all your meetings and don’t include it in the invitation, but in a separate communication, a separate email or posting.  This will keep unknown people from joining and Zoombombing your meeting.  There are people out on the internet that have made it a charge to Zoombomb as many meetings as possible, and post to YouTube their results.  Unless you want to be a viral YouTube star, put a password on your meetings.  The internet is rife with online communities where users can go and share Zoom conference codes and request that pranksters connect and hurl insults, play pornographic material, or make death threats against other participants
  • Enable the Waiting Room Feature - The Waiting Room feature allows the host to control when each participant joins the meeting. As the meeting host, you can admit attendees one by one, or hold all attendees in the virtual waiting room and admit them en masse. This requires more work by the host, but only allows participants to join if you specifically admit them.  It is highly recommended by Zoom.  This security enhancement is one of the best ways to protect your Zoom virtual classroom by giving you control over who can join your class and when. Watch this brief video to learn how to enable Waiting Rooms and manage participants. 

 

  • Disable Join Before Host - If you are scheduling a meeting where sensitive information will be discussed, it's best to leave Enable join before host (found under Meeting Options when scheduling a meeting) turned off. Visit Zoom's Join Before Host help page for more information.  The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start it, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.
  • Limit Screen sharing to the Host
  • Lock your session - The Zoom Host Controls allow the host or co-host to lock the meeting. Once all your attendees have joined
  • Disable “File Transfer” to prevent sharing files that may contain viruses or ransomware.
  • If you enable Chat, be careful of links shared in Chat.  If you wouldn’t click on the link in an email, you shouldn’t click on it in Chat.
  • If you are using the free version of Zoom, be aware that your meetings are limited to 40 minutes.

 

Best Practices for Securing Your Virtual Classroom  

How to Keep Uninvited Guests Out of Your Zoom 

Keep Zoom Meetings Private and Reduce the Odds of Zoombombing  

Zoombombing Resources   

Security Settings