Accessibility in Word: Tables
It is recommended to keep tables simple in Microsoft Word. Use a single Header Row and avoid nesting tables or merging cells. If the data is complex, consider dividing it into smaller, more manageable tables to enhance readability.
Best Practices for the Tables:
Insert Table
Select "Insert" and select "Table" and choose the number of rows and columns needed.
Set a Header Row
Select the "first row" of the table.
Navigate to "Table Design" and then click "Header Row" (this marks the top row as a header, which helps screen readers understand the table structure).
A screenshot has been added for reference.
Add Alt Text
Right-click the table and select "Table Properties".
Select "Alt Text" tab and provide a brief description of the table’s purpose.
In the "Alt Text tab", you will find "Title" and "Description" fields.
Provide a brief "Title" and a "Description" explaining the table’s purpose.
Click "OK" to save Alt Text
This helps users understand what the table represents if they cannot view it.
A screenshot has been added for reference to guide you through the steps.
For more information check: The Importance of “Table” for Accessibility
See below for additional information on:
Additional Tips
For more information, check out the WCAG 2.2 for detailed guidance on ensuring your web and document content is fully accessible.