A young woman in a mustard yellow sweater and purple skirt gestures with her right hand in front of stylized computer interface panels. The text "Microsoft PPT" is displayed in bold, dark letters below her.

Accessibility in PowerPoint: Alternative Text

Grouping images and writing alt text for the entire group can help screen reader users understand the relationship between them and give context that could be missed by just having one alt text per image. 

Best Practices for Alternative Text:

To add alt text to group images: 

  1. Right Click image and select view alt txt 

  1. Enter meaningful concise text 

  1. Don’t add auto-generated text 

  1. Set image as decorative 

  1. Group images on each slide 

    1. Select all images 

    2. In the Home menu, select Arrange and select Group 

  2. Write alt text to describe your group of images 

Menu showing the Group and View alt text buttons, Grouped object

Best Practices for Infographics:

When creating alt text for an infographic or charts, it's important to include key text, the overall context, and the layout of the image. For the infographic image, use the short description as the alt text to provide a brief overview. However, it is essential to include a long alt text below the image. This ensures that users can visualize the image and fully understand its content. 

 
For more information check: The Importance of “Alternative Text” for Accessibility   

See below for additional information on:

Additional Tips 

For more information, check out the WCAG 2.2 for detailed guidance on ensuring your web and document content is fully accessible. 

How to use DAK: